IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

As Assistant to the Founding Management Board (f/m/d), you are a vital part of the administrative team within the Office to the Board, ensuring smooth daily operations at the university's senior leadership level.

While the Assistants function as a cohesive team providing mutual support, each role has a specific focus. In this position, your dedicated focus area is supporting IT:U’s Founding Directors. 

Your tasks and responsibilities:

• Proactively structure the daily organizational workflow, manage administrative matters, and handle inbox and calendar coordination with the autonomy to independently schedule non-conflicting meetings
• Plan, organize, and manage business travels
• Facilitate communication with internal stakeholders while balancing and understanding competing priorities
• Coordinate, prepare, and host meetings with external stakeholders, ensuring a first-class experience for guests and partners during onsite appointments
• Work in close and proactive collaboration with other Assistants in the Office to the Board, ensuring reliable holiday and sick leave coverage
• Depending on your skill set and interest, potentially support the implementation of strategic projects, assuming special tasks, and prepare Board Briefings as needed

Your strengths and skills:

• Experience in back-office support for senior executive positions; C-level support experience and/or experience in a university-related environment is of advantage
• Proficiency in MS Office (especially Outlook and SharePoint)
• Familiarity with CRM tools like HubSpot is considered a plus
• Highly structured, proactive, and "hands-on" approach with a strong sense of initiative and flexibility
• Team-oriented mindset combined with resilience, loyalty, and absolute trustworthiness when handling confidential information
• Fluent in German and English (minimum level C1)

What you can expect:

• Diverse and independent work in an innovative educational and research institution with an international focus
• A unique opportunity to help build a new university
• Informal culture and social activities that promote a positive work environment
• Free parking or Climate Ticket Upper Austria (very good public transport connection)
• Flexible working hours through a flextime model and the option for home office